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Scholar Application Process

 

Step 1a:  Applying for and Accepting a Paid Scholar Position


Exchange Visitors that are interested in a paid scholar position at Embry-Riddle often are recruited because of connections they have with a sponsoring ERAU department or individual professor.  If you have already had contact with an ERAU department or professor and have been offered a position then you must accept the position by following the directions on the official offer letter.  If you have questions please contact the ERAU Human Resources office.  

Please keep in mind that paid scholar positions require a sponsoring professor or department.  If you do not have a sponsoring department or professor you may not apply for a DS-2019.  The Office of International Student & Scholar Services does not maintain a database of scholar positions, however if interested you may reach out to the Dean's offices at either our Daytona Beach or Prescott campuses to inquire about potential sponsors. 


Step 1b:  Applying for and Accepting a Non-Paid Research or Professor Position


Exchange Visitors that are interested in a non-paid scholar position at Embry-Riddle often are recruited through an MOU or other formal agreement that Embry-Riddle has signed with another institution. In these scenarios the home institution is responsible for paying the exchange visitor's salary.  In this case you will still need a sponsoring ERAU department or a sponsoring individual professor.  If you have already had contact with an ERAU department or professor and have been offered a non-paid position then please ensure that your sponsor has informed the Office of International Student & Scholar Services of your acceptance of a non-paid position, this can be done via email.   

Please keep in mind that non-paid positions require a sponsoring ERAU professor or department.  If you do not have a sponsoring department or professor you may not apply for a DS-2019.  The Office of International Student & Scholar Services does not maintain a database of scholar positions, however if interested you may reach out to the Dean's offices at either our Daytona Beach or Prescott campuses to inquire about potential sponsors. 

Step 2:  Applying for a DS-2019

Once you have accepted either a paid or unpaid position you will next send the following items to the Coordinator of International Student & Scholar Services by uploading the required documents at the button below:
  • Exchange Visitor Affidavit of Support that should show $1950 per month for the duration of the position that will be available to the exchange visitor. If the exchange visitor intends to bring dependents, an additional $333/monthly must be shown.
  • Proof of English proficiency—the Department of State requires sponsors to determine that a prospective visitor possesses sufficient proficiency in the English language to participate in his or her program. The following are accepted forms of Proof of English Proficiency.
  • Copy of passport (including any dependent passports if applicable)
  • Copy of birth and/or marriage certificate if exchange visitor will be accompanied by their dependents. The document must have an official English translation if the original document is in a foreign language.
  • Copy of health insurance policy, which meets the following Health Insurance Policy Requirements 
 
 

Step 3: Register for eShip Global

This service will allow you to receive your DS-2019 documents through DHL, UPS or FedEx.

To get started, please visit eship global at the following website.

You will be required to create a user name and password to set up an account. Please make sure that your name is printed exactly as it appears on your passport.

You will need the following to complete the shipment registration:
  • Your ERAU ID number
  • Mailing address
  • Email address
  • Phone number
  • Credit card information
  • Select the Embry-Riddle Office of International and Graduate Admissions as your sender
If you have questions about how to use this service please visit the FAQs section of the study.eshipglobal.com website, or email student.support@eshipglobal.com.

Please note that the express shipping is YOUR expense.

Step 4: Apply for Visa

In addition to applying for the DS-2019 you also need to apply for your official exchange visa. 

Apply for your Exchange Visa as far in advance as possible. Though many consulates suggest making your appointment no more than 90 days from your intended travel date, some consulates can make earlier arrangements for your interview. You will need to complete the following forms:
  • DS-160-Online Non-Immigrant Visa application
  • DS-158 Contact Information and Work History for Non-Immigrant Visa Applicant
  • DS-157 Supplemental Non-Immigrant Visa application (some applicants may be asked to complete this form)
To obtain the forms, visit the U.S. State Department website.

Step 5: Paying for your SEVIS fee

Exchange visa applicants must pay the SEVIS fee before being interviewed for a  visa. You must have a complete DS-2019 before you can fill out Form I-901 and pay the SEVIS fee.

The SEVIS fee may be paid online or by check/money order:

To pay online with a credit card, visit the following website. Carefully follow the directions on the site to complete Form I-901 and make your payment. The credit card payment can be made by parents, other relatives, or friends. Please print your receipt of payment to bring to the Consulate for your interview.

If you are unable to pay online, you may pay with a check or money order drawn on a U.S. bank and payable in U.S. currency. After completing Form I-901, choose the option to pay by check or money order, print a payment coupon, and then submit the form and payment to:

For regular mail

I-901 Fee
P.O. Box 970020
St. Louis, MO 63197-0020 
USA

For courier deliver (e.g. DHL, Fed-Ex)

I-901 Fee
1005 Convention Plaza
St. Louis, MO 63101
USA

Alternatively, you may download and print a paper copy of Form I-901 at the following site. Send your completed form and payment to the appropriate address above. If you would like expedited delivery of your receipt of payment, there is an additional fee.

SEVIS phone number: 314-418-8833 (U.S. Country Code 011)

Bring your receipt for fee payment to your interview. If you lose the receipt, the Visa Officer may be able to view your payment history on the database. If you are transferring from another school, extending your program, applying for an J-2 dependent visa, or have paid this fee and been denied a visa within the last 12 months, you do not need to pay the SEVIS fee.

Step 6: Preparing for Your J-1 Visa Interview

Preparing for an J-1 visa interview is vital if you plan to enter the United States for the first time to study. To make, reschedule or cancel and interview appointment go to the following website.

Step 7: If applicable, apply here for a J2 Visa for Spouse or Dependents